Creating commission statements is an important part of managing your team's commission. It allows you to keep track of commission payments due to your team and helps them stay informed about the commission they are earning.

The first thing to understand is how a commission amount falls into a particular pay run. This is determined by the "date released ". All commission statements are processed using this date, which is found on each agent commission line below.

Following an Account Sale, the status should be updated to "Completed"

When completing a sale you will be prompted to enter a release date at that point. This date is used as the "date released" for any commission statement processed.

One of the most important steps in processing pay sheets for team members is making sure that the details are accurate and correct. This includes commission splits, deductions, journals, and more.

A great way to have your agents verify these amounts is to provide them with a “Pay Sheet Authorisation”.

Select Agents | Create Pay Sheets.

Select Team Members & enter a "Pay up to Date"

The "Pay up to Date" below will include any commission line that has a "date released" prior to and including this date.

Ensure "Print Paysheet Authorisations" is selected

Select OK on each commission statement.

Statements can be Printed, Emailed, or saved as a PDF/XPS doc

If you are new to using commission authorisations, this article will break down all of the key components of the statement and give a brief explanation of what each part means.

The Sales Still to be Cleared section is a list of upcoming commissions that do not have a release date included in the pay run. These are sales that may not have settled or are still in review and need to be approved and released to be included in the statement.

The Sales Paid on this Statement section includes the commission amounts that have a release date within the date range selected. These are the sales that have been completed, approved, and released.

The Journals section is an additional list that displays the processed journals that have been included within this date range. Journals may be recurring journals such as a retainer, marketing charges the agent is picking up, or a one-off journal.

The calculations broken down include the cumulative total of all of the activities that have been approved, released, and included in the statement.

The Authorised section is the final step to the Statement Report, allowing team members to sign off once the report is approved.

It's important to take time to review each statement to ensure that any discrepancies are addressed before processing them. Authorisations can be created & printed off multiple times.

Now that the figures are confirmed, it is time to process the commission statements.

Sales paid on this statement will be removed from any future lists as they have been paid and dealt with.

To process the commission statements follow the same process as above, however select Create & Print Pay Sheets rather than Print Pay Sheet Authorisations